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2017 Accounts
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  2017 Accounts
by: FCBash, 09-09-2018 09:02 PM (#1)

All,

Please see the link below which will take you to the draft accounts for 2017. Unfortunately Ross and Yvonne could not be present at today's meeting, both of whom have the information to answer queries on these accounts.

Therefore, it was agreed at today's meeting (Sunday 9th Sept) to post these online and any questions can be posted in this forum. The closing date for any queries is midnight on Wednesday 31st October 2018. The queries will then be collated and responded to at the December meeting, where we hop eto have these passed.

Regards,
Michael


2017 SPA Accounts
http://www.scotti...202017.pdf
 
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Arbroath & District Match Secretary
 
Edited by FCBash 05-10-2018 05:24 PM
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RE: 2017 Accounts
by: Gerryb, 10-09-2018 10:25 AM (#2)

Are these prepared by an accountant?
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RE: 2017 Accounts
by: Gerryb, 10-09-2018 10:28 AM (#3)

Surely there should be income and expenditure when it comes to events when members are being charged? Not just the one big number.
 
Edited by Gerryb 10-09-2018 11:51 AM
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RE: 2017 Accounts
by: beearraydee, 10-09-2018 01:48 PM (#4)

Hi there- I have a few questions.

Why has affiliation income dropped 35% year on year?

Can we please have a breakdown of 'event income' to an event by event granular level?

What are "Event Costs - other costs" - can we have a breakdown please?

Can we get a breakdown of "international events" please- what specifically are the costs? This is placed right next to the prize money for other events but I suspect this cost is a little different?

What are "promoters fees?"

What is behind the staggering increase of "executive members and team managers expenses" year on year?

Can we please get a breakdown of "fees and subscriptions"- This is more than half of all overhead expenses so this is essential please.

Why are we paying ~50 per month for website and domain hosting costs? This could likely be achieved for a fraction of this price.

What are the plans for the bulk of the 31k sitting in the bank account?

I'm probably being a bit thick as I don't have a background in accounting, but why is there a negative 10k total on the balance sheet when the bank account has 31k in it?

Cheers,
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RE: 2017 Accounts
by: Gerryb, 10-09-2018 02:25 PM (#5)

There are some big numbers on the sheet with no detailed explanation.
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RE: 2017 Accounts
by: Sting, 10-09-2018 03:04 PM (#6)

clap who done these? If it was an accountant they need shot.

No proper breakdown of pretty much everything.

Farce.
 
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RE: 2017 Accounts
by: beearraydee, 10-09-2018 03:08 PM (#7)

Sting wrote:
If it was an accountant they need shot.


Bit harsh!
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RE: 2017 Accounts
by: Sting, 10-09-2018 03:13 PM (#8)

beearraydee wrote:
Sting wrote:
If it was an accountant they need shot.


Bit harsh!


I only say that as I believe that an accountant would be much more thorough and would cover most of the bases that you have asked about.

The income has no detail and the rest is far from thorough.

I look forward to the answers, particularly the one regards domain name and hosting considering that the average as per a quick Google search is 10/15 per ANNUM and we are paying 50 a month.
 
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RE: 2017 Accounts
by: Sting, 10-09-2018 03:17 PM (#9)

So, these are a draft as per the original posting. And will get the final details of the accounts for 2017 in DECEMBER, are you just gonna do the 2018 ones at the same time, surely this cannot be deemed as acceptable?
 
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RE: 2017 Accounts
by: knowledge, 10-09-2018 04:24 PM (#10)

Sting wrote:
clap who done these? If it was an accountant they need shot.

No proper breakdown of pretty much everything.

Farce.


The accountant can only act on the information they are given.
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RE: 2017 Accounts
by: sweeper, 11-09-2018 10:02 AM (#11)

beearraydee wrote:
Hi there- I have a few questions.

Why has affiliation income dropped 35% year on year?

Can we please have a breakdown of 'event income' to an event by event granular level?

What are "Event Costs - other costs" - can we have a breakdown please?

Can we get a breakdown of "international events" please- what specifically are the costs? This is placed right next to the prize money for other events but I suspect this cost is a little different?

What are "promoters fees?"

What is behind the staggering increase of "executive members and team managers expenses" year on year?

Can we please get a breakdown of "fees and subscriptions"- This is more than half of all overhead expenses so this is essential please.

Why are we paying ~50 per month for website and domain hosting costs? This could likely be achieved for a fraction of this price.

What are the plans for the bulk of the 31k sitting in the bank account?

I'm probably being a bit thick as I don't have a background in accounting, but why is there a negative 10k total on the balance sheet when the bank account has 31k in it?

Cheers,


clap what he said...
 
Edited by sweeper 11-09-2018 10:03 AM
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RE: 2017 Accounts
by: tricky, 11-09-2018 11:33 AM (#12)

I'll take a proper look at this later but initial thoughts are nobody will understand these accounts.

For the members sake I think each header, ie. "affiliation income" should be defined. eg. income from member leagues and then further broken down by amount paid. eg. 20 leagues @ 100.

Event income? What events? A full break down is required here without a doubt. What is the income? Entry fees, monies from clubs, venues for sponsorship? A figure alone is utterly meaningless.

Our sponsorship for 2017 was really zero, nada, diddly squat?

Breakdown of accommodation costs is a start but it could go further, ie. per event along with associated incomes and pay outs etc.

12% of costs to be noted as other isn't really going to cut it.

International Event costs surely needs to be clarified further.

Promoters Fees. Interesting. Would be good to see which events these related to in event specific income & expense accounts.

Fees & subs. What fees and subs? Seem to have risen significantly.

Mostly, like others no doubt, I am concerned at the cash balance. I think it requires attention. It's fine to hold cash reserves but:
1.Purpose of reserves?
2.Do you have a target amount or are we just happy for it to grow forever?
3.Who has authority over these monies and what use will be made of them?
4.Who has responsibility for reporting on these reserves when they are used? Do you need to forewarn association members of their use?
Ideally there would be a specific policy in place to address the reserves.

I thought IM was accounted for separately to the SPA but obviously wrong.
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RE: 2017 Accounts
by: jimmyboco, 12-09-2018 03:52 PM (#13)

A simple way to do it surely?

2018
Income
IM entries 1,203 x 30 = 36,090
Grassroots - 760 x 5 = 3,800
Affilation Fees - 39 leagues at 50 = 1,950

Experditure
IM1 - 7000
IM2 - 7000
etc etc etc
Grassroots - 3,800

etc
 
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RE: 2017 Accounts
by: Gerryb, 17-09-2018 04:22 PM (#14)

Bringing this back to the top. Just incase anyone thinks this is not important.
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RE: 2017 Accounts
by: thunderbird, 18-09-2018 07:03 AM (#15)

We spent 57K on Accomodation ?

Did I miss the Vegas open ?
 
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RE: 2017 Accounts
by: AllyM, 18-09-2018 07:51 AM (#16)

I assume the accommodation relates to the caravans at Pettycur Bay for Super 11's and Super 15's. There were 64 S15 teams and 96 S11 teams. If we assume 3 caravans per S15 and 2 per S11 team at a cost of 150 per caravan that gives a total cost of 57,600, so would seem to be in the right ball park. Of course I could be totally wrong..
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RE: 2017 Accounts
by: Gerryb, 25-09-2018 03:19 PM (#17)

I think the questions should be answered on here as they come in. This is far too important to brush over at a meeting.
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RE: 2017 Accounts
by: peterloon, 25-09-2018 09:41 PM (#18)

I know it's a small amount in the income but at first glance how can the affiliation fees go down from 2,000 - which I am assuming is 40 leagues at 50 in 2016.

In 2017 the income is 1,305 - which isn't divisible by 50.

Plus this year there are 39 IM regions so the income this year should be back up to 1,950.

Thus this drop in 2017 seems odd - not withstanding the lack of breakdown of the other figures in these accounts.

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RE: 2017 Accounts
by: maxi, 25-09-2018 11:06 PM (#19)

Sting wrote:
beearraydee wrote:
Sting wrote:
If it was an accountant they need shot.


Bit harsh!


I only say that as I believe that an accountant would be much more thorough and would cover most of the bases that you have asked about.

The income has no detail and the rest is far from thorough.

I look forward to the answers, particularly the one regards domain name and hosting considering that the average as per a quick Google search is 10/15 per ANNUM and we are paying 50 a month.


Your comparing an orange with an apple though, if you can get hosting etc for 10/15 per month that can host all the SPA leagues websites which the current one does then that would be fantastic. The hosting your referring to is what you would pay to host your own website, not the facility to host almost unlimited sub websites and domains.

I think the yearly cost is between 500-600 per year. And has been for the past 10 years or so
 
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RE: 2017 Accounts
by: Sting, 26-09-2018 09:34 AM (#20)

maxi wrote:
Sting wrote:
beearraydee wrote:
Sting wrote:
If it was an accountant they need shot.


Bit harsh!


I only say that as I believe that an accountant would be much more thorough and would cover most of the bases that you have asked about.

The income has no detail and the rest is far from thorough.

I look forward to the answers, particularly the one regards domain name and hosting considering that the average as per a quick Google search is 10/15 per ANNUM and we are paying 50 a month.


Your comparing an orange with an apple though, if you can get hosting etc for 10/15 per month that can host all the SPA leagues websites which the current one does then that would be fantastic. The hosting your referring to is what you would pay to host your own website, not the facility to host almost unlimited sub websites and domains.

I think the yearly cost is between 500-600 per year. And has been for the past 10 years or so


2 be honest mate I forgot about the sub-hosting thing I stand corrected, you can see my issue tho because this site is poor, its outdated and needs a refresh
 
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